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Posted by on Nov 30, 2012 in Software |

4 business practices that should be obsolete

4 business practices that should be obsolete

I have had the opportunity to participate in the boot of a few companies. In fact, a few months ago I started my own consultancy. Through this experience, I have witnessed so many practices that remain are not as justifiable as before. As I once wrote that you can get rid of email within a company-or at least, stop abusing him, I also believe that there are good alternatives for obsolete without further action. Here my vision of four who could leave in the past:

1. Business Cards

It’s amazing how they have become useless business cards. In a world where there were smartphones, were understandable: the were a way to have a compendium of all means of contact of a person-name, phone, address, email address. Now, it seems that only hinder and accumulate in your wallet (although, to his credit, I must say that some have a great design). In general, unless you want to invest in a card that will make a difference and go for convenience, there are some interesting options:

  • LinkedIn: I know many social networking seems somewhat useless in Latin America has not been as successful as in other regions, but it is easy to give someone a link just to have on hand all your information. Do not forget the basic tips to maintain a careful profile or Nettiquette to enhance the service.
  • lets you create a personal site of contact, which may include a brief resume of what you did and your areas of expertise. While here do not recommend you post some personal information, if it’s as a link for people to contact you via email without revealing your address.
  • Your contact card: The simplest. On the agenda for your smartphone, make contact with your personal data. When you meet someone and want to leave all your information, just send it. Let the other person does not even have to manually capture your data in your phone, as you would do with a business card.
  • Hello Evernote: Evernote Hello has been a very misunderstood function of Evernote, but it is a way to create a contact book differently. With Hello, not just the individual data: also remember when and where you met, letting you take a chronology of people you know-well, if you’re a regular user of Evernote, all information in your account is safeguarded. It’s worth a lot to test your application.


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Fixed telephony is fully fought to telework. It involves, necessarily, that you locate in a specific place at a specific time. That’s fine if you want to spend your day sitting in an office, but not if you are a dynamic person. Many people do it to save money to other local-calls are usually cheaper than the phone in Latin America, but other than that, he sees no other justification. What alternatives are there? Many.

  • Messaging via mobile: The most common. Can be available in the cell thanks to services like iMessage, WhatsApp or Line-to mention the most used. In addition, VoIP services include this feature by default.
  • Skype: To me, Skype is a great business tool (which, incidentally, I think will be driven after the retirement of WLM). It allows you to take calls from both the computer and phone, and also allows you to acquire a fixed number. Little to argue with this option.
  • Viber: If you want to save your client money, invite to use Viber . The application has gained popularity in recent months and is available on virtually any platform (well, to be used in Bada).
  • Google+ Hangouts: If you need to have more than one person in a call, it is best to organize a hangout (hangout) to agree. You do not even need to turn on the camera (although it helps to look at the speaker’s facial reactions) to have a meeting from anywhere.

Excess together

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I do not know how long people lose together. Physical meetings involving expenditures, especially in time and transport, which eventually hit productivity. Always question if necessary you gather all your colleagues in the same space, or if it can be solved otherwise. For example:

  • Teleconferences: Just as Skype or meetups can help with clients, are also excellent tools for internal communication. I like the option because it is difficult Google+ halles someone who does not have a Gmail-mail and if you have Google Apps for Business, best-, and also the service is very stable.
  • Social network business: Often, boards are the product of a failure in the communication process. Something that could have been resolved in everyday conversation grows like a snowball and ends with a couple of hours wasted in unproductive discussion. One solution is that your company has an internal social network. In this regard, there are options as Socialcast , one of the most stable:

Working for hours, not results

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Here’s one of the most radical changes in business structures: the schedule. How many people do not know his work ending soon and stay stuck in an office hours to meet their quota of hours? Actually, what we need is a healthy company productivity: the work done on time. How can we better align with this paradigm? There are so many options out there, so I recommend you think most useful:

  • Wunderlist: Wunderlist is a classic. It lets you create to-do lists with deadlines. Its potential is greatest when lists are shared between different employees or departments, so you can watch the progress of a project and delays.

  • Trello: A recent discovery. Trello lets you create collaborative spaces where you can assign different phases of a project, moving the tasks according to the time they are being made. Great for organizing.

  • Hojoki: A few days ago, I spoke in detail about Hojoki , a system that not only allows you to create collaborative spaces, but also condenses your business in the cloud. Another interesting option to raise the productivity of your team.

  • Basecamp: My favorite. Basecamp is a management program that allows you to keep track of your different projects, through calendars, to-do lists and a summary that shows all activity chronologically. The only bad thing is that it has a native mobile application. It is also charged with $ 20 in their cheapest package.

I hope these options will be useful. It is important, before deploying, study what are the conditions that exist in the company to use them. Remember also that this is not only leverage technology to make better use, but to make people feel comfortable with their work. Please be assured that these alternatives will help in the medium term, to establish a more orderly flow and simple to follow.

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