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Posted by on Aug 15, 2012 in Features, Guides / Tips |

Review: Teambox

Review: Teambox

When working in a group, the task list can become long and complicated. To help with this, we have different productivity tools and collaborative work every day become more popular. This time, we tested the tool Teambox , allowing us to create tasks, documents and more, combining the great things about other products such as Evernote, Google Docs, and more.

What is Teambox?

This is a web based application that allows us to organize tasks and documents to improve teamwork. As if we had not noticed. The “box” of the title also refers to the ability to store documents as images, files, and more, within a project.

With a free account, you can access the possibility of having up to 5 projects, adding up to 5 team members. Each team member may have different roles, as an administrator, and participant. Depending on these roles can do certain things in Teambox, and can not do other.

To add more people to our projects, and increase the allowable amount we have, we can choose between a significant number of pricing plans that can be adjusted to our needs. We will discuss this shortly.

One of the most interesting is is the ability to have files in the cloud and the ability to edit collaboratively with other project users. For this, synchronized with Google Docs to work directly, and also with Dropbox. We can also upload individual files at the same Teambox, without resorting to another service.

Overview of the interface

You will notice as soon as we get into Teambox we have the possibility of a project. When we do, we will find a home page and a sidebar where you can explore all our options. In “Recent Activity” we will see the most recent changes were made in the project, not only for us but for our partners.

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In “Conversations” we can find the different messages that we leave with others. This serves as an alternative communication channel where you can discuss project details, timelines, and more. You can create different conversations within the same project, in which all can participate. In every conversation also can attach documents from Google Docs.

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Then in “Tasks”, we have the list. The beauty of this section is that we can rearrange priorities, not only to assign the task to someone and forget. Completed tasks can also be seen, but are set aside once selected to enhance the concentration of other equipment.

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In addition to talks, we can create “Notes” quickly, where we can add more information, through a WYSIWYG text editor that allows us to leave work without too much trouble settled. Again, all tasks can be accessed by other users.

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Finally, the part that interests us, under “Archives”. Here we add two things: Google Docs, which can be accessed directly from Teambox, and other files directly from your computer. The files are stored in Teambox, occupying part of the space we have allocated, so using the storage options in the cloud that we offer not a bad idea. Delve more on this shortly.

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Creating tasks

To create a new task, we need to click the Tasks section in the sidebar, where we will have several options. Create a new Task List, sort the list according to priorities, and make a filter to view only a few tasks. When we create a new list of tasks we have to select the New option, where we see a small window with this information:

Among the options we have to add information to the list are:

  • Name
  • Start Date
  • End date
  • Template

A template is a list of common tasks that usually happen when we are starting a new project. Instead of having to create them again and again, we can create a template to use.

Once we have a list, we can begin to create individual tasks entering the list. To do this, we need to click the New Task button located on the bottom of the list. Again, the options we have to fill are:

  • Title
  • Description, task states, details, etc..
  • State (this is assigned to the person in charge of the task)
    * Delivery Date

In addition to this information, we can attach files from Google Docs, to request notification, add privacy settings so only certain users to view, and finally attach a document directly into Teambox.

Uploading and editing

Until now, options for the creation of task, and conversations are very interesting, but not Teambox give an added value that we can get to choose it over other tools. But in this case, synchronization with Google Docs (now Drive) and Dropbox is essential. We can not use too much storage Teambox own that gives us, and also access to documents at any time.

If we use the file upload Teambox, we can do from any of the options we have (conversations, tasks, etc) and have a centralized place where you can access our files if they ever need them again individually. We will have the option to enter directly to the files that were attached from Google Docs.

Finally, synchronization with Dropbox is what really adds value to the management of files in Teambox. If we are working on a document locally, we can upload to Dropbox instead of Teambox, and will be the same because the files are updated in real time and synchronize files automatically, without user intervention, five minutes.

The Dropbox synchronization is only available to paid accounts, but is merely an incentive to buy.

Notifications

One of the weakest aspects of Teambox is the notification system. We tested the tool as a team but many of our actions were lost because we did not receive a notification that someone had made a change. Each notice must be manually configured for the user receives it, except, for example, tasks that have to be completed in a day (a very useful service, by the way) or further discussions or responses.

Configured properly, which may take a while, notifications can be quite useful. Ideally, they were automatically configured so that the user can decide which notifications will not receive, and not vice versa. But it can be solved easily.

Prices

As we advance, the pricing options are wide and allow us to access services such as synchronization with Dropbox, which is fundamental. Similarly, the free plan is excellent and makes every feature, as it well might. Being able to have 1GB and 5 projects open at once is great. Now if you really want to get the juice to Teambox can buy in various ways.

The price of each plan depends on the amount of people we want working in our team. In essence, the functionality that we can buy in Teambox, all plans are:

  • Projects Unlimited
  • Unlimited storage of files
  • Integration with Dropbox
  • Group Chat

Prices can be customized if Teambox we contacted directly, so if you are interested you can write. As for the standard plans, the options are as follows (in dollars):

  • 1 to 5 users – $20 per month
  • 6 to 10 users – $40 per month
  • 11 to 15 users – $60 per month
  • 16 to 25 users – $100 per month
  • 26 to 40 users – $160 monthly
  • 41 to 75 users – $240 per month
  • 76 to 100 users – $300 per month

Conclusions

8.5/10

Options productivity tools on the market are many, but Teambox offers an impressive range of features to ensure a neat job. The ability to communicate instantly with other team members, and primarily of adding documents is important. It is their added value. It is true that might work better in the notification system, but does not remove all the useful things it offers. Even if we use the free account is very useful because, as we said, not sparing the functions for us to buy.

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