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Posted by on Nov 27, 2012 in Software |

Using Hojoki to increase your productivity

Using Hojoki to increase your productivity

I confess that when I ran into Hojoki , a few months ago, I did not find useful. This is a service that centralizes your network activity. At first, it seemed like a good idea, but after trying it a few days, I became disillusioned. Why? Because everything you do focus on the web do not order anything da da. Imagine having a timeline where all your tweets appear, all notes in Evernote you do, all the files that you upload to Dropbox (or Box), any changes you make on GitHub, among others. If you are a person that lives online, all you get is a more cluttered space. That there is no profit.

A few weeks ago, I began to coordinate some projects and looking for a management tool. I remembered I had my account and decided to give a second chance. As with Instapaper , when you have a specific idea about what you need a service, it bears fruit. Suddenly, concentrating all information served if you learned to classify according to each project. There is an impressive potential. But, well, I do not advance. Start by explaining what Hojoki going and how to get good performance.

What the hell is Hojoki?

Hojoki is a service from a simple premise: “Make all your cloud apps work as one.” They have a cute video to explain:

Under this approach, provides four simple functions:

  1. Look at the big picture: Hojoki shows you a timeline of any changes made in the applications that you have linked to your account.
  2. Discuss with your colleagues: You can leave Hojoki each activity, for example, if someone raises a note of Evernote, you can leave a comment about it (a little under the paradigm of Facebook and their states).
  3. Receive notifications: Not to delve into it. Through mobile applications for now, for iOS and Android, you get a notification. The same e-mail: Hojoki send you summaries of activity per day or week.
  4. Enter workspaces: Best of Hojoki. It allows you to create a sign board in which certain feeds according to the project you’re wearing. This feature is what makes it a very useful application.

How does it work?

Well, you opened your account Hojoki, now what? The application supports a variety of services for you to subscribe to:

  • Basecamp (the new version and classical)
  • Beanstalk
  • Box
  • Chatter
  • CloudApp
  • Delicious
  • Dropbox
  • Evernote
  • GitHub
  • Google Calendar
  • Google Contacts
  • Google Drive
  • Google Reader
  • Highrise
  • Lighthouse
  • Mendeley
  • Pivotal Tracker
  • Pocket
  • Skydrive
  • Ta-Da List
  • Trello
  • Twitter
  • Yammer
  • Zendesk

Well, my first suggestion is. Hojoki would simplify an application ecosystem, not creating it. That was my mistake the first time I used it. If some names are not familiar to you, is that you do not need. They try to programs focused on management and productivity (well, Twitter is somewhat debatable, but most do). My recommendation is that if you have five or more names on this list in continuous use, emplees Hojoki.

In my case, I use BaseCamp (the new version, for project planning), Dropbox (for file sharing), Evernote (to make notes of ideas); Trello (to follow) and Yammer (for communication equipment). Sometimes I use GitHub (if it’s a programming project) and Twitter (for a corporate account). So, I now count on an ecosystem that I can concentrate within Hojoki.

The importance of separating

Once you select all services Hojoki you present them in a timeline.

Using Hojoki to increase your productivity image 2

As you can see, all information Hojoki groups. The advantage is that you can filter it according to several criteria. For example, one person:

Using Hojoki to increase your productivity image 3

Here, I show an individual notifications (Javier) in an application (Trello). If I had associated with more applications appear everything related to it.

You can also filter by notification type. In this example, files and folders:

Using Hojoki to increase your productivity image 4

In this case, we use Dropbox to coordinate, activity appears different people. If for another project will use another hosting service in the cloud (Skydrive Box or, for example), here would come filtered.

Workspaces

So far, not very surprising Hojoki making. Where it gets better is when we create workspaces.

Using Hojoki to increase your productivity image 5

Once I have that space, I can add services. What is the advantage? Well, I can add only certain subcategories, according to what is needed for each project. Look at the following screen:

Using Hojoki to increase your productivity image 6

As you can see, in my account I have synced General Hojoki my Trello content, Dropbox and Evernote, but for the “space race”, I just want the activity of a board of Trello, a Dropbox folder and a book Evernote. So, I have everything I need order and I just need to invite collaborators for us to communicate through there. It serves very well if you have to monitor a large number of projects and do not want to be wasting time looking at dozens of updates, or if you are at the head of a job and need an overview.

In conclusion

The first is that Hojoki not for any type of user. It’s for a person who already has a more or less robust applications and centralize the information you need to work in teams. Especially if you’re a guy who handles much larger projects that require interaction between different instances in the cloud.

How do you know if Hojoki is for you? If you have a smartphone see if the main screen you have 4 or 5 native applications to monitor your projects. If so, you can help a lot Hojoki. Of course, neither will closures, because there out of dozens of programs for management are also useful and free. Hojoki takes a while to set up and understand, but in the long run, is a very interesting option to help your productivity.

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